How do you invite people to a Zoom meeting?
It’s a really relevant question and let’s get serious about answering it. My name is Chad and I exist on the planet to make connection and engagement really easy for people. If you are in a Zoom meeting trying to figure out how to get other people in a Zoom meeting, I’m going to share a basic way an easy way and what I would say is a really smart and effective way to invite people to a Zoom meeting.
I’m going to share a basic way easy way and a smart way to invite people to Zoom meetings. The reason i’m going to share 3 ways is not all invitations are created equal. If I receive a wedding invitation and it’s in a really nice envelope and It looks like somebody took time and care and sent it to me and this big moment is happening, chances of me responding and showing up and being fully present at that event, at that meeting, at that gathering, they’re pretty high. Now, if somebody sends me an invite in a mass email and I’m BCC’d with 300 other people, not the same invitation. Especially when i talk about the smart way to invite people to Zoom meetings, I’m going to be sharing a virtual tip that has increased the engagement of my Zoom meetings in a huge way. If I host a webinar and If 500 people sign up, typically maybe half would show up. But when I invite people the smart way, closer to 80% of people actually show up.
The Basic Way
One way is boom! If you click open the zoom app which is literally just downloaded on my computer right here. If you click open the Zoom app and you find yourself trapped in this little Zoom box here all alone and you want to invite someone, there are a couple ways. This little icon up at the top has a meeting link. Right here you can copy this and then paste it out wherever you need to. You can send it over a text message or an email or wherever else and people can just click that link and join. Easy peasy. That is one way to do it if you’re in a Zoom meeting. Let’s say you’re not in a zoom meeting though and you want to send somebody a link, one thing that you can do is open up a new tab, head over to zoom.us and Log into your account. If you are here, there’s a couple different ways that you can copy and invite to send.(1) if you’re in a meeting and let’s say, I want to copy my invite to this meeting right here, I can click it open. It’s a virtual keynote that I’m giving here. You can just click copy invitation and then paste that. Copy all of what’s here, paste it into wherever you need to. This provides a more full invite. You’ve got the link which shows up here. But you’ve also got multiple phone numbers to dial into. All right. That was the basic way on how to invite people to Zoom meetings.
The Easy Way
This is really, really amazing and it very simply, I’m a little bit scared to do this. But I’m going to open up my calendar. When I create a meeting, I have it set so that when I create a meeting, there’s a little button here that just says, “Make it a Zoom meeting.” I can title this whatever I want. click “Make it a Zoom meeting.” And all of a sudden, automatically, the zoom information, the link shows up right here. When it comes to the time to jump on a calendar invite, all I have to do is click this button. And I did this with one very simple tool which you can use yourself. It is a chrome plug-in. Just google zoom scheduler chrome plug-in. You can go ahead and download this plug-in. And what it’ll allow you to do is just sync up with your google calendar. I’m assuming if you’re using outlook, there’s also ways to integrate it into other calendars. In particular, if you’re using google calendar and chrome, you can use that plugin right there to just schedule meeting. Pretty easy, pretty brilliant. Last but not least,
The Smart Way
Is not to just send them a link. And it depends on what you’re leading. If you’re leading my job is running virtual workshops and events and making zoom and virtual and remote as engaging and connecting as possible for some of the top universities and companies on the planet, and for me, anytime I go to send out a video or go to send out an invite, I like to record a connection before content video. Here’s an example of one that I actually recorded. I was leading a workshop for Crayola. I recorded a little video just to introduce myself but also give them expectations. When people show up to a Zoom meeting, they don’t always know to expect. “Is this going to be video on? Is this going to be 100 people? Is this going to be 5 people? What’s the purpose of our meeting? Etc.” And so, sending them a video beforehand is a really, really useful tool to be able to quickly connect with your group.
I use loom. It’s free for some and it’s very, very affordable and it’s a very easy way to record videos and send them via email. All I have to do is copy the link. Go start an email and just click open the compose right here. I can just send this to you and the subtitle can be Zoom invite. And I just paste my Zoom or my Loom link in here.And boom! It generates as this moving little Gif video right in frame. Brilliant, brilliant way to create that more personal connection before content in a virtual context. There you are.
The basic way, copy an invitation whether you’re on a meeting or the back end of Zoom. The easy way, find something that syncs up with your calendar. Either the chrome plugin or google how you need to sync it up with your calendar makes things so much easier. Then the smart way is think about when you’re inviting people, recording a video that actually preps them for what they’re showing up to. I hope this video gave you the basics but also gave you a couple tips that help make your virtual and remote life easier. If you like this video,I spend a lot of time producing and recording content to help make connection and engagement easy online. You can check out our other videos here.